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Employment Law -- Employee

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How Do I Report New Hires?

There are several options for reporting new hires.

  1. Internet Reporting ­
  2. New Hire Reporting Form. Send reports to:
    Indiana New Hire Reporting Center
    P.O. Box 55097
    Indianapolis, IN 46205­5097
    Or fax them to: (317) 612­3036 or toll­free (800) 408­1388
  3. Submit Employee’s W­4 form (with all required fields completed). Submit by mail or fax. Alternatively, you may submit a printed list with all of the required information (see below)
  4. New Hire Entry Software ­ The New Hire software is designed to make it easy for you to submit new hire reports on diskette or via FTP. To download the New Hire Entry program, click HERE You must report the employee’s name, address, social security number, and date of hire. You must also report the employee’s state of hire if you are reporting as a multi­state employer. Report the employer name, address, Federal Employer Identification Number, and indicate if you are reporting as a multi­state employer.